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This type of journaling is known as envelope journaling, and is the only journaling method that's supported by Exchange. The body of the journal report contains summary information from the original message (for example, the sender's email address, message subject, Message-ID, and recipient email addresses). The journal report contains the original message as an unaltered file attachment. Journal reportsĪ journal report is the message that's recorded by journaling. Note that built-in transport agents like the Journaling agent are invisible and unmanageable by the transport agent management cmdlets ( *-TransportAgent). For more information about the transport pipeline, see Mail flow and the transport pipeline. The Journaling agent is registered on the OnSubmittedMessage and OnRoutedMessage categorizer events in the transport pipeline. The journaling configuration settings are stored in Active Directory, and are read by the Journaling agent. The Journaling agent is the built-in Exchange transport agent that processes messages as they flow through the Transport service on Mailbox servers. Japan's Personal Information Protection Act Uniting and Strengthening America by Providing Appropriate Tools Required to Intercept and Obstruct Terrorism Act of 2001 (Patriot Act)Įuropean Union Data Protection Directive (EUDPD) Health Insurance Portability and Accountability Act of 1996 (HIPAA) Gramm-Leach-Bliley Act (Financial Modernization Act)įinancial Institution Privacy Protection Act of 2001įinancial Institution Privacy Protection Act of 2003 National Association of Securities Dealers 3010 & 3110 (NASD 3010 & 3110) Security Exchange Commission Rule 17a-4 (SEC Rule 17 A-4) and international regulations where Exchange journaling may help form part of your compliance strategies: The following list shows some of the more well-known U.S. The compliance managers can report their approval to the corporate officer, and the corporate officer can then report compliance to the regulating body. Designated compliance managers can use journaling to collect and regularly review the email messages that are sent by employees to customers as part of their greater employee-to-customer communications review. For example, corporate officers in some financial sectors can be held liable for claims that are made by their employees to customers. You can use Exchange journaling as a tool in your email retention or archival strategy.Īlthough a regulation may not specifically require journaling, Exchange journaling can help your organization achieve compliance with the regulation. Many organizations need to maintain records of the email communication that occurs as employees perform their daily business tasks. Journaling refers to recording email communications as part of the organization's email retention strategy.Īrchiving refers to removing email messages from their native location (for example, a user's mailbox), and storing them elsewhere. Why journaling is importantįirst, it's important to understand the difference between journaling and archiving when it comes to email messages: When you plan for messaging retention and compliance, it's important to understand journaling, and how journaling fits in your organization's compliance policies.
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To configure journaling, see Journaling procedures in Exchange Server. For more information about CALs, see Exchange licensing FAQs. Premium journaling requires Exchange Enterprise client access licenses (CALs). Premium journaling: Use journal rules to journal messages based on recipients (all recipients or specified recipients), and scope (internal messages, external messages, or all messages). To journal all messages in your organization, you need to configure journaling on all mailbox databases on all Exchange servers. Standard journaling: Journal all messages that are sent to and received by mailboxes on a specific mailbox database. Journaling in Exchange Server is basically unchanged from Exchange Server 2010.Įxchange provides the following journaling options: Journaling in Exchange Server can help your organization respond to legal, regulatory, and organizational compliance requirements by recording all or targeted email messages.